As CBR Technology Corporation is a certified and authorized Partner for both the Intuit QuickBooks Enterprise and the Microsoft Dynamics NAV solution, we are often asked what exactly the differences between the solutions are. This article is meant to shed some light on this comparison. The system functionalities are often difficult to evaluate as to the importance to the Client. This document is not meant to portray a specific benefit from one solution to the other, but rather to highlight the factual features differences. Their importance is strictly a function of the system requirements of your organization.
Intuit QuickBooks is CLEARLY the most prolific accounting software in the United States of America and is used by many small and mid-size organizations alike. In addition, Intuit has developed an impressive Network of Professionals through the ProAdvisor and Premier Reseller Network. You are hard-pressed to find an Accountant or CPA which is NOT familiar with this solution. In addition, hiring temporary help is typically easier as there is no shortage of Applicants that have used QuickBooks in their past. Most reviews published about Intuit QuickBooks Enterprise identify an extremely ease-to-use accounting system. Most novice users can be trained in a minimal amount of time to transact in this system.
Although General Ledger, Accounts Receivable and Accounts Payable functions are important, we have found that the truly mission-critical features can be found in the other modules of the Solutions discussed.
What are the specific Software features differences between QuickBooks Enterprise and Microsoft Dynamics NAV ?
| Inventory Features | QuickBooks | Dynamics NAV |
| Inventory Valuation | Average, FIFO | LIFO, FIFO, Avg, Standard, Specific |
| Product Matrix or Product Version Tracking | No | Yes |
| Support Lot No – SerialNo | Either LOT or SN, not Both | Any item can be none, Lot No or Serial |
| Support for LOT Expiration Dates | No | Yes |
| Ability to assign auto Lot Serial No | No | Yes |
| Ability to track Landed Cost | No | Fixed, Percentage, Actuals |
| Support for multiple Bar Codes for different UofM | No | Yes |
| Ability to prevent Negative Inventory for specific Item | No | Yes |
| Ability to set Stockout Warning for Specific item | No | Yes |
| Ability to set Lead Time per Item | No | Yes |
| Ability to set Replenishment Method | No | Purchase, Assembly, Production Order |
| Ability to Interface IV with native Manufacturing Module | No | Yes |
| Ability to interface with native Warehouse Management | No | Yes |
| Support for Cycle Count per Item | No | Yes |
| Ability to track multiple Customer Item No | No | Yes |
| Ability to track multiple Vendor Item No | No | Yes |
| Ability to track Substitute Items | No | Yes |
| Ability to track extended descriptions which are date triggered | No | Yes |
| Support for non-English Item Description (multiple Languages) | No | Yes |
| Support for pricing which is based on Qty Breaks and Dates | No | Yes |
In addition to the inventory management module, the Customer and Sales Order Entry features tend to interest Distribution/Wholesale companies greatly. Some of the differences in this area of the solutions include:
| Customer and AR Features | QuickBooks | Dynamics NAV |
| Ability to Block Shipments, Invoices or All Trx per Customer | No | Yes |
| Ability to assign Customer to an internal Team | No | Yes |
| Ability to handle transactions in multiple currencies for same Customer | No | Yes |
| Ability to enforce Prepayment policies | No | Yes |
| Ability to track Customer Banking info for EFT | No | Yes |
| Track non-US Calendar for SO Commitments | No | Yes |
| Ability to track Blanket Order | No | Yes |
| Ability to interface with native Service Management Module | No | Yes |
| Default Shipping Times for Promised Ship Dates | No | Yes |
| Ability to assign default documents to specific Customer | No | Yes |
| Ability to track UPS Zone per Ship-to Address | No | Yes |
| Ability to default Warehouse per Ship-to Address | No | Yes |
| Ability to default Shipping Method per Ship-to Address | No | Yes |
In addition to module specific feature, some of our Clients are also interested in system-wide feature and the system architecture.
| System Features | QuickBooks | Dynamics NAV |
| Database Management | Proprietary 16-Bit Database | Microsoft SQL Server (64-Bit) |
| Support for native Web Client | No | Yes |
| Support for native iOS Client | No | Yes |
| Subscription vs License | Subscription Only | Subscription and full License |
| Workflow Management with Electronic Authorization | No | Yes |
| Support for Windows Authentication | No | Yes |
| Ability to modify native Pages/Windows | No | Yes |
| Ability to modify Navigation Menu | No | Yes |
| User Security to include Table Filters | No | Yes |
| Ability to limit Date Entry to Range | No | Yes |
| Total Number of Maximum Users | 30 | No practical Limit |
| Native Support for Odata, SOAP Web Services | No | Yes |
| Native User-Interface language Support | English | English, French, Spanish, + |
There are additional feature differences which are beyond the scope of this article. For additional information, please feel free to contact us directly at Tel. (855) 227-0700 or via e-mail at Sales@CBRTechnology.com .
