Each field in your company data file has a maximum number of characters that can be entered.

Detailed instructions

Maximum number of characters in each field:

Field	Maximum characters
Account Name (General Ledger Account Name for the Chart of Accounts)	31
Account Numbers (Optional Account Number field which can be activated in Preferences)	7
Amount (QuickBooks 2009 or newer, Enterprise Solutions 9.0 or newer)	$9,999,999,999,999.99
Maximum amount per transaction (QuickBooks 2008 or older, Enterprise Solutions 8.0 or older)	$99,999,999.99
Custom field (Items)	30
Customer message (Invoices)	101
Customer Name, Vendor Name, and Other names	41
Item name ** (Not the same as the Item Description)	31
Employee Name (first and last)	25
Item description (Invoices)	4095
Item Part number	31
Job Description	99
Memo*	4095
Note Field	4095
Notes in Shipping/Billing Address	41
Username	29
Password	16
Ship to Name	41
Text Box	1000
Invoice Number Field	11
Lot Numbers	40
Report Company Name	60
Report Title	60
Report Subtitle	60
Report Extra Footer	60

*While the memo field will contain 4095 characters, only 56 will display on checks. 96 characters will display on a Transaction Detail report.

* While the Notes field on the timesheet contains 4095 characters, only 96 characters will display on the Time by Job Detail reports.

** Item name may contain special characters, but it is recommended that the first character not be a special character.

QuickBooks 2016 Character Limitations