QuickBooks 2016 Character Limitations

Each field in your company data file has a maximum number of characters that can be entered.

Detailed instructions

Maximum number of characters in each field:

Field
Maximum characters
Account Name (General Ledger Account Name for the Chart of Accounts)
31
Account Numbers (Optional Account Number field which can be activated in Preferences)
7
Amount (QuickBooks 2009 or newer, Enterprise Solutions 9.0 or newer)
$9,999,999,999,999.99
Maximum amount per transaction (QuickBooks 2008 or older, Enterprise Solutions 8.0 or older) $99,999,999.99
Custom field (Items)
30
Customer message (Invoices)
101
Customer Name, Vendor Name, and Other names
41
Item name ** (Not the same as the Item Description)
31
Employee Name (first and last)
25
Item description (Invoices)
4095
Item Part number
31
Job Description
99
Memo*
4095
Note Field
4095
Notes in Shipping/Billing Address
41
Username
29
Password
16
Ship to Name
41
Text Box
1000
Invoice Number Field
11
Lot Numbers 40
Report Company Name 60
Report Title 60
Report Subtitle 60
Report Extra Footer 60

*While the memo field will contain 4095 characters, only 56 will display on checks. 96 characters will display on a Transaction Detail report.

* While the Notes field on the timesheet contains 4095 characters, only 96 characters will display on the Time by Job Detail reports.

** Item name may contain special characters, but it is recommended that the first character not be a special character.

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